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Six Tips for Better Zoom Video Meetings

With the outbreak of COVID-19, companies across the globe have become forced to rely upon Zoom to communicate with their teams and clients. In today’s post from EZ Micro, our IT services team is sharing a few of our favorite tips and tricks to help remote workers get up to speed on Zoom video meetings.

If you are looking for managed IT services for your business, be sure to give us a call at EZ Micro today!

Tip #1: Record Meeting Feature

If you are having a meeting with a client or employee where there are a lot of key notes that you will need to remember, don’t worry about scribbling down notes as quick as you can in your notepad. Instead, record them by typing ⌘Cmd+Shift+R (PC: Alt+R) while in your Zoom meeting. You can also type out ⌘Cmd+Shift+P (PC: Alt+P) to pause and resume your video recordings.

Tip #2: Mute Everyone

If you are a lead or director of a team, meetings can get pretty hectic when you have more than 10 people in a call. With everyone talking or having background noises at their homes, this noise can often get in the way of clear and concise communication.

To mute everyone in your meeting at once, simply click ⌘Cmd+Ctrl+M (PC: Alt+M).

Tip #3: Display Names

While this feature isn’t as important if you are only having meetings with people you know well, but if you utilize Zoom for sales calls and working with clients, this setting will help to make sure that you never accidentally forget the names of the newer faces you are talking to.

To utilize this feature, go to Zoom Settings > Video, and then check “Always display participant’s name on their videos.”

Tip #4: Change Your Background

This tip is more of a fun one, but can be a great way to get your teammates smiling. Virtually transport yourself to space, the beach, or anywhere else you can imagine with the background customization on Zoom. Simply go to Settings > Virtual Background and then select or upload a photo of the image you would like to display as your background.

Tip #5: React With an Emoji While Muted

If you are muted in a meeting, you can still let the host of the meeting know your thoughts by sending reactions with emojis. This feature is an excellent way for participants to send a clap or thumbs up without having to interrupt the conversation.

To do this click on the “Reactions” tab at the bottom of your meeting screen and select the emoji that you wish to appear on the screen. This reaction will disappear after five seconds.

Something else to note is that if the meeting organizer enables the nonverbal feedback feature in a meeting, participants will be able to place an icon such as a raised hand next to their name on the screen to indicate that they have a question or would like to speak about something. Every participant in the meeting will also be able to see each other’s feedback.

Tip #6: Screen Sharing

Screen sharing is, in our opinion, one of the most powerful and important features that Zoom has to offer, especially with online training. Simply click on the “Share Screen” icon on the toolbar at the bottom of your meeting screen, which allows you the option to share one window on your computer or the entire desktop screen. Not only is this excellent for training, but can also allow directors to share meeting presentations and videos that your entire team can watch at once.

 

Infographic: Tips and Tricks to Improve Your Zoom Calls

 

For more tips and tricks to help you and your company get through social distancing and working from home, be sure to stay tuned for future blog posts from our IT services firm, EZ Micro. For nearly 30 years, our approach to IT has been to provide IT services to our clients without the overhead and burden of in-house IT — both quickly and efficiently. We offer a wide range of IT services in order to help you stay productive by keeping your network and computers up and running so you can focus on your business. Give us a call today with any questions!

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